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In this role, you will provide clerical and administrative support that helps nursing units and other departments operate effectively. You will manage records, supplies, communications, scheduling materials, and other important office functions that support resident care and daily operations.
As a Clerical Assistant 2, you will perform the following duties:
- Mail Distribution: Collect, sort, process, and deliver mail, newspapers, and messages to the correct units and residents
- Supply Coordination: Request supplies, equipment, and furniture, maintain inventory levels, and stock forms and documentation materials
- Record Preparation: Assemble packets, manage medical record purges, make resident arm bands, and prepare copies of required documents
- Office Support: Answer telephone calls, route messages, create copies, type documents, and send or deliver faxes as needed
- Scheduling Assistance: Post schedules, process leave slips, provide appointment information, and coordinate updates with appropriate staff
- Equipment And Safety: Monitor maintenance schedules, complete required training, support quality improvement efforts, and follow workplace safety procedures
Interested in learning more? Additional details regarding this position can be found in the position description.
Work Schedule and Additional Information:
- Full-time employment, 37.5 hours per week.
- Work hours are 8:30 AM - 4:30 PM, Monday - Friday, with a 30-minute lunch.
- Telework: You will not have the option to telework in this position.
- Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,831 (before taxes).
- You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.
QUALIFICATIONS
Minimum Experience and Training Requirements:
- Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
- Graduation from high school; or
- An equivalent combination of experience and training.
Additional Requirements:
- You must be able to perform essential job functions.
Preferred Qualifications (not required):
- Previous experience working in a long-term care or large healthcare facility
- Previous clerical experience
- Previous experience working in an office setting as a clerk or personal assistant
- Previous experience working in SAP or SRM entering shopping carts/requisitions
- Previous experience purchasing good receipts for credit card orders
- Previous experience obtaining required paperwork for contracts from vendors
- Previous experience researching and contacting vendors for pricing information
- Previous experience with Microsoft Excel
Legal Requirements:
- This position falls under the provisions of the Older Adult Protective Services Act.
- Under the Act, a conditional offer of employment will require submission and approval of satisfactory criminal history reports, including but not limited to, PA State Police and FBI clearance.
- A conditional offer of employment will require satisfactory completion of a medical examination.
How to Apply:
- Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
- Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
- Failure to comply with the above application requirements may eliminate you from consideration for this position.
- All application materials and interview responses must reflect the applicant’s own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.
Veterans:
- Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.
Telecommunications Relay Service (TRS):
- 711 (hearing and speech disabilities or other individuals).
If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.
The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.