Administrative Assistant 1

Join the Office of the Budget as an Administrative Assistant 1 and support Redevelopment Assistance Capital Program (RACP) projects across Pennsylvania! This is a high-volume work environment with a focus on economic development grants awarded by the Governor for construction projects throughout the state. Duties mainly involve administrative review and approval of payment to the state assigned consultants that monitor and report on the project activities and compliance with RACP requirements. Apply now for an exceptional opportunity to advance your administrative career while supporting meaningful public investments.

This position performs a variety of administrative duties for the Redevelopment Assistance Capital Program (RACP), Consultant Administration unit. It helps manage consultant invoices, maintain accurate records, support reporting efforts, and communicate with internal and external partners. As an Administrative Assistant 1, you will perform the following duties.

• Invoice Processing: Analyze, accept, and process consultant invoices, monitoring processes until final payment has been completed
• Progress Tracking: Update and analyze tracking logs to monitor consultant-related budget expenditures, deliverables, and to assist with pre-audit steps
• Report Preparation: Assist with preparing fiscal and statistical reports on outside consultant activities
• Stakeholder Assistance: Answer questions from consultants and agency partners to help resolve project-related issues, provide status updates, and clarify program requirements
• Communication Support: Process incoming mail, maintain correspondence logs, and distribute notices to appropriate staff

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information: 

• Full-time employment
• Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with a 60-minute lunch.
• Telework: You may have the opportunity to work from home (telework) part-time, with occasional in-office days when work dictates such requirements. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary: Selected candidates who are new to employment with the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $46,827 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Minimum Experience and Training Requirements:

• Such training as may have been gained through graduation from a four year college or university; or
• Any equivalent combination of experience and training.

Additional Requirements:

• You must have at least one year of experience with Microsoft Office Suite (e.g., Word, Excel, and PowerPoint) and Adobe Acrobat Pro.
• You must be able to communicate effectively, both verbally and in writing.
• You must be able to perform essential job functions.

Preferred Qualifications (not required):

• Experience working in an office environment through prior employment, internships, or related experience

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.

• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.
• All application materials and interview responses must reflect the applicant’s own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.