Join the Department of Corrections (DOC) as an Accounting Assistant at the State Correctional Institution (SCI) at Mahanoy and put your accounting and organizational skills to work in a role that directly supports essential financial operations. You will manage transactions, maintain financial records, and help ensure the efficient administration of inmate account services. This position offers meaningful responsibility, steady challenges, and the opportunity to make a measurable impact every day. Become part of a professional team that values accuracy, accountability, and dependable service.
As an Accounting Assistant, you will provide clerical and accounting support for inmate accounts and related financial activities within the business office. You will help maintain accurate records, process transactions, support payments, and respond to account questions while following established policies and procedures. As a Accounting Assistant, you will perform the following duties:
- Inmate Releases: Prepare release paperwork, issue notifications, create letters for account balance checks, update property records, and track prepaid phone refunds
- Payment Processing: Process payments for the Inmate General Welfare Fund (IGWF), outside purchase requests, and inmate service organizations
- Transaction Reviews: Review inmate cash slips for proper authorization, process purchases, post transactions, and return disapproved requests for resolution
- Account Reconciliation: Complete accounting transactions, reconcile postings and balances, and help maintain financial records
- Customer Support: Answer questions from inmates, family members, and staff while maintaining appropriate confidentiality regarding account information
- System Maintenance: Update logs, record electronic transactions, maintain cable account information, verify deductions, and prepare required reports
Interested in learning more? Additional details regarding this position can be found in the position description.
Work Schedule and Additional Information:
- Full-time employment, 37.5 hours per week
- Work hours are 7:30 AM to 3:30 PM, Monday - Friday, with a 30-minute lunch.
- Telework: You will not have the option to telework in this position.
- Salary: In some cases, the starting salary may be non-negotiable.
- You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.
QUALIFICATIONS
Minimum Experience and Training Requirements:
- Two years of experience performing bookkeeping or clerical accounting work; or
- An Associate Degree in accounting or business administration including or supplemented by six credits of accounting.
- Applicants will be considered to have met the educational requirements once they are within 3 months of graduating with a qualifying degree.
Additional Requirements:
- Successful completion of basic training in Elizabethtown, PA is required.
- You must be able to perform essential job functions.
Legal Requirements:
- You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.
How to Apply:
- Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
- If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
- Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
- Failure to comply with the above application requirements may eliminate you from consideration for this position.
- All application materials and interview responses must reflect the applicant’s own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.
Veterans:
- Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.
Telecommunications Relay Service (TRS):
- 711 (hearing and speech disabilities or other individuals).
If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.