Are you detail-oriented and enjoy working in a fast-paced accounts payable environment? If you want to put those skills to use in a team-oriented environment focused on accuracy and productivity, Comptroller Operations wants to talk to you! In this great entry-level position, you will help make sure vendor and grantee payments move through the system accurately and efficiently. Your attention to detail supports responsible use of public funds and strong business relationships. Join a team that values accuracy, problem-solving, and service to the Commonwealth.
As an Invoice Processor, you play a key role in reviewing, auditing, and processing invoices to ensure payments are handled accurately and in compliance with Commonwealth requirements. You work with financial systems, supporting documentation, and established procedures to help deliver efficient payment services to vendors and grantees. As an Invoice Processor, you will perform the following duties:
- Invoice Review: Examine vendor and grantee invoices to ensure payments meet Commonwealth policies, procedures, and requirements
- Payment Auditing: Compare invoice details with purchase orders, grants, funding documents, and payment records to verify accuracy
- System Processing: Enter, update, and process invoice information within SAP, Oracle, and related workflow systems
- Issue Resolution: Research duplicate invoices, identify discrepancies, document findings, and route items for appropriate action
- Workflow Management: Assign invoices to the correct processing queues, verify indexing information, and maintain complete electronic records
- Compliance Support: Apply accounting principles and established guidelines to help ensure efficient and compliant payment processing
Interested in learning more? Additional details regarding this position can be found in the position description.
Work Schedule and Additional Information:
- Full-time employment
- Work hours are 7:30 AM to 4:00 PM, Monday - Friday, with 60-minute lunch.
- AWS (alternate work schedule) available upon completion of probationary period.
- Telework: You may have the opportunity to work from home (telework) full-time, with occasional in-office days when work dictates such requirements. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
- Salary: In some cases, the starting salary may be non-negotiable.
- You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.
QUALIFICATIONS
Minimum Experience and Training Requirements:
- Two years of experience performing bookkeeping or clerical accounting work; or
- An Associate Degree in accounting or business administration including or supplemented by six credits of accounting.
- Applicants will be considered to have met the educational requirements once they are within 3 months of graduating with a qualifying degree.
Additional Requirements:
- You must have one or more years of SAP experience.
- You must have one or more years of accounts payable experience.
- You must be able to perform essential job functions.
How to Apply:
- Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
- If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
- Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
- Failure to comply with the above application requirements may eliminate you from consideration for this position.
- All application materials and interview responses must reflect the applicant’s own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.
Veterans:
- Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.
Telecommunications Relay Service (TRS):
- 711 (hearing and speech disabilities or other individuals).
If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.
The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.