UPMC University of Pittsburgh Physicians is hiring a Full-Time Admin Assistant - Senior to help support Pediatric Neurosurgery.
Hours: Monday through Friday, daylight hours. No evenings, weekends, holidays, or on call required!
Location: 4401 Penn Avenue, Pittsburgh
Purpose:
Under general direction, provides varied administrative support of a complex and technical nature to single or multiple department(s) or a division.
Responsibilities:
- Provides input to presentations and other department/supervisor work (i.e., supervisor provides general thought and ee will draft more material based on initial ideas).
- Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events).
- Plans conferences for department and department head.
- Under general direction, provides varied administrative support to a department or group of professionals.
May also perform all responsibilities of an Administrative Assistant - Intermediate:
- Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).
- Maintains various accounting and budgetary records (i.e., completes expense reports).
- May make travel arrangements.
- Develops reports for executive or department.
- Analyzes complex information requests and determines complex trends.
- Reviews administrative procedures and operating practices and makes recommendations to increase efficiency.
- High school diploma or equivalent.
- 5 years experience in an increasingly responsible administrative support role.
- Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software.
- Ability to use applicable MS Suite products.
- Advanced knowledge of business processes and procedures.
- Working knowledge of accounting and financial principles and functions.
- Ability to analyze data.
- Ability to use discretion and independent judgment.
Licensure, Certifications, and Clearances:
- Act 31 Child Abuse Reporting with renewal
- Act 33 with renewal
- Act 34 with renewal
- Act 73 FBI Clearance with renewal
UPMC is an Equal Opportunity Employer/Disability/Veteran